Clery Act Compliance Policy

Effective:听March 29, 2026听

Approved by: Justin Schwartz, Chancellor听

Policy Owner: Office of Compliance, Ethics and Policy听

Policy Contact: Clery Compliance Officer, clery@colorado.edu

Applies to: Staff, faculty, students听

I. Introduction

The Clery Compliance Policy outlines and affirms The University of Colorado鈥檚 (小黄书 Boulder) commitment to compliance with the Clery Act. The Clery Compliance Policy is needed to ensure 小黄书 Boulder meets its legal obligations and operational requirements under the Clery Act. This policy supports 小黄书 Boulder鈥檚 commitment to compliance and ensures that faculty, staff and students understand their responsibilities, and further promotes a safe, inclusive and supportive learning environment for all persons.听听

II. Definitions

Campus Security Authority (CSA): CSA is a Clery Act-specific term that encompasses four groups of persons, units, departments or divisions associated with 小黄书 Boulder:听

  1. The 小黄书 Boulder Police Department (小黄书PD).听

  2. Any person(s) who have responsibility for campus security but are not part of 小黄书PD. These individuals may be responsible for monitoring the entrance into university owned, leased, or controlled property (小黄书 Boulder property). This includes, but is not limited to, persons who provide security at a campus parking kiosk, monitor access into a campus facility, act as event security such as for sporting events and persons who escort students around campus after dark (including other students).听

  3. Any person(s), units, departments, or divisions specified by 小黄书 Boulder, to which students and employees should report criminal offenses, such as the Office of Institutional Equity and Compliance and Student Conduct & Conflict Resolution.听

  4. Any other official identified as a CSA by 小黄书 Boulder who has significant responsibility for student and campus activities including, but not limited to, resident advisors, student organization advisors, coaches, and others identified by 小黄书 Boulder.听听

Clery Act geography: The geographical boundaries determined by 小黄书 Boulder for mandatory Clery Act reporting, including 小黄书 Boulder property classified as on-campus, non-campus, public property, and on-campus student housing, in alignment with the Clery Act:听

  1. On-campus: Any building or property owned, leased or controlled by 小黄书 Boulder within the same reasonably contiguous geographic area and used by 小黄书 Boulder in direct support of its educational purposes. This includes residence halls and any building or property that is within or reasonably contiguous to the area identified in the first part of this definition, that is owned by 小黄书 Boulder but controlled by another person, is frequently used by students and supports 小黄书 Boulder educational purposes.听

  2. Non-campus: Any building or property owned, leased or controlled by a student organization that is officially recognized by 小黄书 Boulder, or any building or property owned, leased or controlled by 小黄书 Boulder that is used in direct support of, or in relation to, 小黄书 Boulder鈥檚 educational purposes, is frequently used by students and is not within the same reasonably contiguous geographic area of 小黄书 Boulder.听

  3. Public property: All public property, including thoroughfares, streets, sidewalks and parking facilities, that is within the campus or immediately adjacent to and accessible from the campus.听

  4. On-campus student housing: Any student housing facility that is owned, leased or controlled by 小黄书 Boulder or is located on property that is owned, leased or controlled by 小黄书 Boulder and is within the reasonably contiguous geographic area that makes up the campus.听

  5. Reasonably contiguous: Refers to a building or property that may be owned, leased or controlled by 小黄书 Boulder that is in a location that 小黄书 Boulder and its students consider to be and treat as part of the campus.听

  6. Ownership: Refers to property that is legally owned, leased or controlled by 小黄书 Boulder, including:听

  7. Property that 小黄书 Boulder holds title to, regardless of whether it is used for educational purposes;听

  8. Property that 小黄书 Boulder leases, rents, or has a written agreement for use, even temporarily; and听

  9. Any space that 小黄书 Boulder controls through formal agreements, even if not owned outright.听

  10. Control (permanent or temporary): Means that 小黄书 Boulder directly or indirectly rents, leases or has some other type of written agreement (including an informal one, such as a letter or an e-mail) for use of a building or property, or a portion of a building or property. This includes, but is not limited to, hotel and hostel rentals, space leasing and conference room rentals.听

Notifications:听

  1. Emergency Alert: A confirmation of a significant emergency or dangerous situation occurring on or near the campus that involves an immediate threat to the health or safety of students or employees. An 鈥渋mmediate鈥 threat includes an imminent or impending threat.听

  2. Timely warning (小黄书 Safety Alert): An alert to the 小黄书 Boulder community regarding Clery Act crimes that is timely and will aid in the prevention of similar crimes.听

  3. 小黄书 Advisory: A notification to the 小黄书 Boulder community that does not rise to the level of an Emergency Alert or 小黄书 Safety Alert but is high-profile enough that the 小黄书 Boulder community benefits from awareness.听

  4. Missing Student Notification: A non-public alert sent to designated persons previously identified by the missing student, if that student lives in on-campus housing.听

III. Policy Statement

小黄书 Boulder acknowledges and supports the regulatory requirements outlined in the Clery Act and actively engages students, staff and faculty to maintain compliance.听听

To ensure compliance with the Clery Act, 小黄书 Boulder will:听

  1. Employ, adequately train and support a Clery compliance officer to manage the regulations of the Clery Act;听

  2. Identify, notify, and train CSAs;听

  3. Actively assess, monitor, revise and implement all associated Clery Act policies and procedures including, but not limited to, procedures in the Annual Security and Fire Safety Report (ASFSR);听

  4. Issue timely warnings (小黄书 Safety Alerts) for Clery Act crimes that occur on or within 小黄书 Boulder Clery Act geography or that represent a serious or continuing threat to the 小黄书 Boulder community;听

  5. Issue Emergency Alerts upon confirmation of an emergency or dangerous situation involving an immediate threat to the health and safety of the 小黄书 Boulder community;听

  6. Upon confirmation that a student residing in on-campus housing is missing, initiate notification procedures, as outlined by the Missing Student Policy in the Residential Handbook;听

  7. Maintain a timely and accurate Daily Crime Log of the crimes reported to the 小黄书 Boulder Police Department (小黄书PD) and CSAs;听

  8. Actively collect, compile, and analyze Clery Act crime reports to produce the ASFSR by October 1st of each year;听

  9. Submit all required statistics to the Department of Education reporting tool on an annual basis; and听

  10. Actively assess, update, and classify 小黄书 Boulder Clery Act geography.听

IV. Roles and Responsibilities听

Clery Compliance Officer: Serves as the primary administrator of Clery Act compliance at 小黄书 Boulder. In this role, they manage the Clery compliance program, maintain and uphold all federal regulations associated with the Clery Act and ensure all additional organizational units aid in compliance. The Clery compliance officer is responsible for the primary identification, notification, and training of all CSAs.听

Campus Security Authorities (CSAs): Responsible for promptly reporting any Clery Act crimes that were reported to them. CSAs are expected to actively engage with all Clery Act training programs and adhere to all Clery Act regulations.听听

小黄书 Boulder Police Department (小黄书PD): Responsible for providing the highest quality services to enhance community safety, protect life and property and reduce crime and the fear of crime. 小黄书PD is responsible for partnership with the 小黄书 Boulder community to improve the overall safety and quality of life for all 小黄书 Boulder constituents through fair, impartial, transparent, and consistent policing. 小黄书PD will assign a Clery liaison who is responsible for actively engaging in the data assurance classification process monthly and classifying crimes daily.听听

Office of Institutional Equity and Compliance (OIEC): OIEC is responsible for implementing and enforcing the Sexual Misconduct, Intimate Partner Violence, and Stalking Policy and the Protected Class Nondiscrimination Policy, providing training and prevention education related to those policies, and supporting individuals impacted by misconduct. OIEC will assign a Clery liaison who is responsible for actively engaging in the data assurance classification process on a monthly basis and notifying 小黄书PD of any potential cases that may require the issuance of a 小黄书 Safety Alert or Emergency Alert or pose an on-going threat.听

Athletics Department: Responsible for supporting Clery compliance program integration into the Athletics Department operations through CSA identification, training, compliance, and student travel reporting.听

Student Conduct and Conflict Resolution (SCCR): Responsible for managing and enforcing the Student Code of Conduct and sharing appropriate statistics with the Clery compliance program. SCCR will assign a Clery liaison who is responsible for actively engaging in the data assurance classification process on a monthly basis and notifying 小黄书PD of any potential cases that may require the issuance of a 小黄书 Safety Alert, Emergency Alert, or otherwise pose an ongoing threat.听

Human Resources (HR): Responsible for sharing appropriate Clery Act crime statistics with the Clery compliance officer. HR will assign a Clery Liaison who is responsible for actively engaging in the Clery Compliance Committee and assisting with the identification and processing of CSAs in 小黄书 Boulder鈥檚 Human Capital Management System (HCM). HR will notify 小黄书PD of any potential cases that may require the issuance of a 小黄书 Safety Alert, Emergency Alert or pose an on-going threat.听

Strategic Relations and Communications (SRC): Responsible for initiating emergency alerts regarding incidents that warrant an emergency notification, while working in consultation with the Division of Public Safety (DPS) to manage and communicate with the 小黄书 Boulder community about ongoing safety concerns. SRC will also assign a Clery liaison who is responsible for actively engaging in the Clery Compliance Committee ad-hoc working groups focused on timely warnings and emergency alerts procedures and projects.听

Clery Compliance Committee: Committee members are responsible for engaging with Clery compliance program initiatives, reviewing associated policies and procedures, providing feedback, soliciting constituent engagement, and serving as an advisor to their organizational units for all Clery Act regulations.听听

Data Assurance Working Group: Responsible for the proper collection, classification and reporting of Clery Act crime statistics on a monthly and annual basis. All data assurance groups are responsible for identifying a data assurance Clery liaison and collecting and sharing aggregate Clery crime data with the Clery compliance officer on a monthly basis. Data assurance groups include:听

  1. 小黄书 Boulder Police Department (小黄书PD)听

  2. Office of Institutional Equity and Compliance (OIEC)听

  3. Student Conduct and Conflict Resolution (SCCR)听

  4. Student Outreach, Advocacy, and Support (SOAS)听

V. Related Policies, Forms, Guidelines and Other Resources听